When selecting combination numbers avoid multiples of 5, ascending or descending numbers, simple arithmetical series, and personal data such as birth dates and Social Security Numbers. Use numbers that are widely separated. This can be achieved by dividing the dial into three parts and using a number from each third as one of the high-low-high or low-high-low sequences.
The same combination should not be used for more than one container in the same office. The written combination should be protected at the highest classification level of material in the container or be protected in a manner commensurate with the value of the protected material.
They must not be carried in wallets or concealed on persons or written on calendars, desk pads, etc. It may be necessary to position your body so as to block the dial from the view of anyone standing nearby. Each security officer should assure that a record of the combination to each vault, secure room, combination padlock, and security container is recorded showing the location of the container or room, the name, home address, and home telephone number of a person responsible for the container, and the names of all individuals having knowledge of the combination.
Standard Form , Security Container Information, has been designed for this purpose. A central repository, usually the most secure container, should be designated to hold the sealed SF for use during emergencies.
Only appropriately authorized employees should be given access to a combination. There are no non-security filing cabinets or containers in use or presently on the market that are approved for the storage of classified information. In the past, a number of filing cabinets equipped with locking bars and secured with combination padlocks along with security storage containers equipped with built-in combination locks manufactured prior to the GSA-approval process were conditionally authorized for storing classified information.
Executive Order , Classified National Security Information, Directive on Safeguarding Classified National Security Information, dated August 4, , rescinds all previous conditional authorizations for containers storing classified information.
Security Officers and custodians must immediately replace these previously approved containers with GSA-approved Class 5 or Class 6 security containers. The expense of purchasing new security containers can be substantially lessened by taking practical steps to reduce the need for classified storage containers, as suggested below.
Excess material should be archived or destroyed, as appropriate, and retained classified holders should be moved into approved containers. Remove classified files from existing non-approved containers and consolidate them in approved security cabinets.
The non-approved cabinets can still be used for storing unclassified files. Record Safes Designed for Fire Protection. Fire-Resistant Safes. There are three classes of fire-resistant safes. All three classes must pass three tests — fire endurance, explosion, and impact. At the end of the test, all papers inside a safe must be entirely legible and uncharred. Insulated Filing Devices. Insulated filing devices afford considerably less protection for records than the three levels of fire-resistant containers discussed above.
The thermocouple devices to measure interior heat during the tests are located in the center of the interior compartment, and the insulated filing devices are not drop tested. As it is possible to confuse the Insulated Filing Device with the Fire-Resistant Safe, the label should be carefully noted. Insulated Record Containers. This container has a sealed inner insulated repository in which the IT material is stored and an outer safe protected by a heavy wall of insulation.
Insulated Record Containers are labeled by UL as follows:. Burglary-Resistant Safes. Containers designed for burglary protection are classified in accordance with test data and specifications that conform to requirements of the UL.
Burglary-resistant equipment will resist an attack by tools, torch, or explosives in proportion to their construction specifications. The Bureau Security Manager is also designated as the Facility Security Officer for the National Center, Reston, Virginia, responsible for all National Center physical security and law enforcement to include the contract management of National Center guard and physical security contracts.
Designated organizational security officers are responsible for familiarizing themselves with the applicable portions of the USGS Physical Security Handbook H and pertinent Federal, departmental, and USGS security directives; and for knowledgeably administering the security programs relevant to their respective activity. Each employee is responsible for adhering to the security requirements prescribed in pertinent Federal, departmental, and USGS regulations governing the safeguarding of personnel, facilities, property, and information.
Employees shall report any incident or condition contrary to these requirements to the responsible official or to their security officer. Real Property Protection. Within the Department of the Interior DOI , the senior official having jurisdiction over an office, building, or other facility is assigned responsibility by DM For building and grounds for which GSA has space assignment responsibility, Department of Homeland Security, Federal Protective Service FPS is responsible for furnishing normal protection not less than the degree of protection provided by commercial building operators of similar space for normal risk occupants, as determined by a FPS physical security survey.
Special protection required due to the nature of the business conducted within the space or unusual public reaction to a USGS program or mission, whether or not of a continuing nature, is determined jointly by FPS and the senior USGS official having jurisdiction of the space and is provided by FPS on a reimbursable basis.
In facilities where GSA has delegated protection authority to the USGS, some of the protection responsibilities are transferred to the senior USGS official having jurisdiction of the space, including procurement, installation, maintenance of physical security equipment and systems, and procurement and management of any guard contracts. Normally, FPS will retain responsibility for physical security surveys, mobile patrols, monitoring of alarms, response to incidents, and request for criminal investigations.
For building and grounds owned or leased by the USGS, the senior official having jurisdiction of the real property is responsible for determining the degree of protection to be provided the space. The level of protection shall be based on a physical security survey of each facility conducted by the Facility Security Officer using the guidelines and requirements cited in the USGS Physical Security Handbook H to evaluate the security of that facility on a case-by-case basis considering the facility's location, size and configuration, number of occupants, and mission.
Personal Property Protection. The prescribed policies for management of USGS personal property and the responsibility of designated property officers are contained in SM Detailed procedures for accountability and responsibility, including record keeping, transfer of accountability, relief of accountability, property removal permits, theft or vandalism reporting, etc.
Additional supplementary guidance is provided in the Physical Security Handbook H for applying physical security standards; reporting property thefts to law enforcement agencies; and for protecting government funds, firearms, and office and laboratory equipment.
National Security Information. The policy for protecting information classified as national security information under Executive Order and prior orders is set forth in SM Supplementary guidance on designating controlled and restricted areas, vault construction standards, intrusion alarm equipment, and approved security storage containers is contained in the Physical Security Handbook H.
Sensitive Information. Security measures for building and office interiors, access control, storage equipment, locks and key control, etc. SM Security procedures needed to reduce the risk that sensitive paper and electronic building information will be used for dangerous or illegal purposes are outlined. The principal manager of each USGS facility is also responsible for ensuring that USGS employees within their facility who handle SBU building information have security training outlining these procedures.
USGS employees are responsible for ensuring that authorized users, both Government and non-Government, are aware of and adhere to specific obligations with respect to SBU building information. Physical Security Handbook. The USGS Physical Security Handbook H supplements the provisions of the physical security directives referenced in paragraphs 2A, 2B, 2C, and 2D above and provides a compact source of basic physical security information to assist responsible individuals in understanding and performing a wide variety of physical security responsibilities.
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How long does a background investigation or clearance take? I was arrested once; how will that impact me? Will my supervisor find out about my arrest record? What is considered a suitability issue? What happens if my investigation identifies a suitability issue? I have a question. Who can I ask? Q: What does an investigation entail? Q: What are public trust positions?
The type of investigation or clearance you have had in the past. The investigation requirements of your current position. Q: I was arrested once; how will that impact me?
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